FAQ

Frequently Asked Questions for the IPMA Global Awards Large- and Mega-Sized project categories application and assessment process.

Q: Our project is delivered/finished around the report submission deadline. Can we still apply?
A: Yes, you can apply. As long as the end results of the project are available to be reviewed.

Q: We would like to have more information about the training that should be done before applying for the award. Is it necessary?
A: You do not have to participate in a training about the IPMA Project Excellence Model or Assessment Process. It is advisable though to do so. IPMA offers 3-day IPMA Project Excellence Assessment training and dedicated webinars for applicant organizations.

Q: What documents do we need for the application?
A: Applicant organizations need to complete the “Application from” and “Application Report”. You apply on the platform: ipma.awardsplatform.com.

Q: Are Site Visit costs of the Assessment Team, such as assessor flights, visas, hotels and meals, included in an Application Fee €4000?
A: No, they are not. The fee covers the application costs only.

Q: What happens if an applicant withdraws from the assessment process shortly before the Site Visit?
A: If an applicant withdraws shortly before the scheduled Site Visit, the applicant is responsible for covering any non-refundable costs that have already been incurred in preparation for the visit, including purchased flights, visas, accommodation and other related expenses.

Q: When exactly is the payment for the application required — before or after submitting the application?
A: The payment can be made either before or after submitting the application, but the application will only be final once payment is received by the IPMA.

Q: How and within what timeframe should the application fee be paid?
A: The payment should be made through the IPMA e-shop by selecting the specific product corresponding to the relevant award category. The payment must be received within 14 days after the invoice is submitted. If the payment is not received within this period, IPMA reserves the right to cancel or decline the application. In such cases, the applicant will be required to pay 20% of the fee to cover costs already incurred by IPMA, while the initial fee will not be charged.

Q: Where do we submit the Application Form? Do we upload it directly on the website or send it directly to the Awards team?
A: You apply on the plaftorm: ipma.awardsplatform.com.

Q: Can I apply for the competition this year if I won an award last year?
A: Participants who have won an award in a specific category cannot apply in the same category for the next three years. However, they are still eligible to apply in other subcategories.

Q: What is the maximum number of applications a single company can submit in one year?
A: A company can submit up to six applications per year.

Q: Can the same person apply for an Global Individual Award and also submit their project in the Global Excellence Award category?
A: Yes, the same person can apply for an individual award and also submit their project in the Global Excellence Award category, as long as they meet the eligibility criteria for both.

Q: Can I submit my application in my native language, or does it need to be translated into English?
A: All applications must be submitted in English.

Q: Can I submit my project in more than one category?
A: Yes, but you must submit a separate application for each category. However, a project can only win in one category.

Q: Is it possible to change subcategories before the application deadline closes?
A: Yes, it is possible to change categories or subcategories as long as the application deadline has not passed.

Q: The dates of the Site Visit are already scheduled however, we would like to change those dates. Where can we indicate this date change request?
A: Contact the IPMA Awards team: award@ipma.world

Q: Do you have native speaking assessors in your teams?
A: According to the Assessment Process description, the Awards Team proposes Assessment Teams to the IPMA Vice President for acceptance on the basis of assessor availability and suitability. The 5-person assessment teams include at least: sector or branch knowledge a native speaking assessor in every team if only possible.

Q: Who is eligible for nomination?
A: Any organization can enter a submission.

Q: How are the IPMA Award nominees identified?
A: The award is open to all organizations wishing to present their achievements in project management. An organization does not have to be a member of an association.

Q: Will I be informed about the results before the ceremony?
A: No, the results will only be announced at the official ceremony.

Q: Who are the judges?
A: The judges are the IPMA trained Project Excellence Awards Assessors/ Judges. Each application is assessed by 3 judges with a broad range of experience in project management who coduct the assessment individually but prepare the combined feedback report to the applicant. See more: https://awards.ipma.world/pe-assessors/.

Q: How are the nominations scored?
A: The applications are scored based on the IPMA Project Excellence Model and related scoring tables.

Q: What are the criteria for evaluating an IPMA Award nomination?
A: The application criteria are assessed according to the IPMA Project Excellence Model (part of the IPMA Project Excellence Baseline). Download the document here